News and Announcements
On September 3, 2020 Field Hockey BC released ‘Second Stage Responsible Return to Play’ guidelines for local sport organizations. Tri-City Eagles Field Hockey Club has prepared this Responsible Return to Play Plan for approval from Field Hockey BC
Your club does not have any firm plans at this time to return to play but it is time to share some possible return to play scenarios, possible timeline.
Please know that any decision that you make for your personal return to play during the Covid-19 response will not in any way alter your placement/selection on a team in a ‘normal’ future. Your club respects and supports your decision. I say “once a TC Eagle always a TC Eagle”, so whether you take a season or a decade off of field hockey you are always welcome back to your club.
Anything we offer must be a registered program (no drop in) and all players must have a current FHBC number ($86 adults and $63 junior). We have field time on Wednesdays and Thursdays nights from 8:00 to 9:30 on Mobilio Field so whatever we offer will be during these times. There will be a registration fee to cover the cost of field rental and possible umpire costs.
Your club is looking at possibly one night to be socially distant skills training and the other night to be 5 or 7 aside games within our club. We will be working on the feasibility and details of a plan, recruiting the appropriate volunteers and submitting the plan for approval. It is hoped that we can start something by October 7/8th.
If we have enough volunteers to run our program we could accommodate 32 players for the skills training sessions and 24-32 players for game sessions. I will be asking for health officer volunteers, possibly coaching volunteers, possibly equipment volunteers and for games we will schedule umpires from our club. I hope to be able pay umpires for games but this has not been discussed yet with our Umpire Coordinator.
TC Eagles does not have any firm plans at this time to return to play but we are working on a few options.
Your club is looking at possibly one night to be socially distant skills training and the other night to be 5 to 7 players aside games within our club. We will be working on the feasibility and details of a plan, recruiting the appropriate volunteers and submitting the plan for approval. It is hoped that we can start something by October 7/8th.
If we have enough volunteers to run our program we could accommodate 32 players for the skills training sessions and 24-32 players for game sessions. I will be asking for health officer volunteers, possibly coaching volunteers, possibly equipment volunteers and for games we will schedule umpires from our club.
Please contact me at firstname.lastname@example.org
Hello players and Parents,
As of today, we have sent out emails to ALL players asking whether you want a CREDIT or REFUND for your 2020 Junior Registration fees. +** Thank you to everyone who has replied.**+ If you have NOT received this email AND have checked your Junk/spam folder, please let us know ASAP at email@example.com. If you have sent us your preference, you do not need to reply again. Please see below for additional information regarding CREDIT or REFUND
Your options are:
Option A – Request a CREDIT for next year’s (2021) Fees. This way you avoid the Administrative Fee and are guaranteed placement on your requested team. When registering for 2021 you will simply need to click on the 2020 credit box and you’re done. If you opt for the 2020 credit but change your mind before the next season, you can still request a refund up to Feb. 1 ,2021, subject to a $25 administrative fee.
Option B – Request a REFUND for the 2020 season. Please note: Any requests for refunds for this season are subject to a $25 administrative fee as per Club policy. Refunds will be processed either to the credit card used or by cheque if paid by electronic transfer or cheque.
Please note: FHBC fees were a separate payment but FHBC has also offered a refund or credit on next year’s fees. Please make your request for refund directly to them at firstname.lastname@example.org. If they do not hear from you, your fee will be credited towards next year’s fees. Also note: players who paid their fees last fall and played in Fall Women’s are not eligible for refund.
Please reply as soon as possible.
Refund/Credit Procedure for Spring 2021 Registration Fees
- Players registered for the 2020 season have the option of requesting a REFUND or a CREDIT which will be applied directly to the 2021 season fee.
- As per Club policy, all REFUND requests are subject to a $25 administrative fee.
- FHBC membership fees are a separate payment but FHBC has also offered a refund or credit on next year’s fees. Please make your request for refund directly to them at email@example.com If FHBC does not hear from you, your fee will be credited towards next year’s fees. Also note: players who paid their fees Fall 2019 and played in Fall Women’s are not eligible for refund.
- Players who opt for the 2020 season CREDIT, and decide not to play in 2021, can request a refund up until February 1st ,2021, but are subject to the $25 administrative fee.
- We have set up a tentative schedule for requests for credit or refund. (please see below) The process will begin with the older players. We will be notifying you by email as to the dates you can make your request. Please check your email frequently! If you have more than one child registered, please make your request for both at the same time. If you have not heard from us by June 1st, please contact us directly at firstname.lastname@example.org
- If you do not respond to our email, we will credit the fees paid for next season’s registration.
U17/18 – April 28th – May 1st
U15/16 – May 1st- May 4th
U13/14 – May 4- May 8th
U11/12 – May 8th -May 12
Mini – May 12 -May 14
Mites – May 14 -May 18th
Non-responders – May 18 – June 1st
Dear Parents and Players
We hope this e-mail finds you all well in this most challenging of times. Most of us I suspect have never faced such a global assault on our health and happiness and the attendant steps necessary to see us get through the pandemic.
In a previous e-mail I mentioned that the season had been postponed until the week after Easter. We were trying to be optimistic in the duration of the Covid situation in the hope that things would improve to the point that it would be safe to proceed with the season. We’re not done yet but , the cancellation of the entire season could very well be a reality. It will only be safe to proceed if the Provincial Health Officer gives the green light. The safety of all involved is much more important than the loss of one season of play.
We have had a few calls asking about possible refunds in the event of cancellation so we have put together an action plan as to how we would like to proceed. I’ll outline our proposed plan so that you’ll know how things would happen.
Our long-standing Club Policy is that all refunds are subject to an administrative fee of $25.
A great deal of time and expense goes into the preparation for the hockey season ( purchasing uniforms , equipment and so on ) so we would like to suggest that you may want to consider taking credit for the 2020 year which will be applied to the 2021 season . If you opt for the credit you will avoid the $25 administrative fee and any possible increase in the 2021 registration fee. If you take the credit you will register for 2021 in the normal manner but only need to select the 2020 credit box. Should you take credit and change your mind by the time 2021 rolls around you can still request a refund.
Many parents have made requests about 2020 team placement and we work very hard to meet those requests. We would certainly be prepared to honour those requests in 2021 by placing children back on their 2020 roster.
With close to 400 players registered for 2020 our most important goal would be not to be overwhelmed with requests should cancellation of the season become a reality! To that end, our plan would be to work with each age level , working down from U-18 to U-11 , and then proceeding to Minis ( 8/9 yrs ) and then Mites ( 4/5/6/7 ) . As each age level is dealt with we would move on to the next so watching your e-mail would be important. If it is your turn you would simply need to indicate credit or refund.
We have a wonderful hard-working treasurer but this would take some time.
Stay tuned for details as they emerge.
Brian and the TC Executive